Writing a Resignation Letter

Leaving a job can be a mix of emotions. While it's exciting to move on to new challenges, it's also about saying goodbye to colleagues and memories. A well-crafted resignation letter ensures you leave on a good note. Here's how to get it right:

Start with the Basics:

  • Format: Begin with your name, the date, and the company's address. This sets a formal tone for your letter.
  • Greeting: Start with a straightforward "Dear [Manager's Name],".

Clearly State Your Intention:Mention that you're resigning and provide your last working day. For example:"I'm writing to formally resign from [Your Position], effective [Your Last Day—typically two weeks from the date of the letter]."

Express Your Gratitude:Share what you've appreciated during your time at the company. For instance:"I've learned a lot during my time at [Company Name], and I'm thankful for the opportunities and experiences I've had here."

Reason for Leaving (Optional):If you wish, briefly mention why you're moving on, keeping it positive:"I've chosen to explore a new direction in my career that aligns with my future goals."

Offer Help During the Transition:Offering assistance shows professionalism. You could suggest:"I'll do my best to ensure a smooth transition, including helping train my replacement or handing over my tasks."

Conclude Positively:End by expressing hope to stay in touch:"Thank you for everything. I hope we can keep in touch and maybe even collaborate in the future."

Sign Off:End with "Best regards" or "Thank you," followed by your name.


Hello Don,

I'm writing to formally inform you of my decision to step down from my role as an account executive at Marketing Media. My tenure will conclude on Thursday, March 2.

I'm deeply grateful for the chance to serve in this capacity for the last six years. The experience of expanding our sales team, contributing to an excellent product, and collaborating with my peers has been invaluable. The insights I've gained about marketing tactics and the realm of digital media will undoubtedly benefit me in my future endeavors.

I'm committed to ensuring a smooth transition by finalizing my responsibilities and assisting in training other team members over the forthcoming two weeks. Should you need any further assistance during this period, please don't hesitate to ask.

I hope for the continued prosperity of the company and look forward to keeping in touch.

Warm regards,

Designed & Developed by Minimize